As a job seeker, you put countless hours into preparing for an interview, but the process isn’t over once you leave the interview room. Following up with a thank you email is essential to demonstrate your enthusiasm and interest in the role. However, crafting a follow up on interview email that stands out can be a daunting task.
That’s why we’ve created this complete guide to help you navigate the post-interview process and craft the perfect follow up email. In this article, we’ll cover everything from why you should follow up after an interview to the dos and don’ts of crafting a compelling email, and provide you with real-life examples to inspire your own communication.
Whether you’re looking for a follow-up email template or just want to learn how to personalize your message, this article has got you covered.
Following up after an interview is an essential part of the job search process, and it can help you stand out in a competitive job market. Here are some reasons why you should follow up:
One of the most critical aspects of crafting a follow-up email is timing. You want to strike the right balance between being prompt and not appearing too eager. Sending an email too soon after an interview can come across as pushy, while waiting too long can make you seem disinterested. So, when is the best time to send a follow-up email after an interview?
The general rule of thumb is to send your email within 24-48 hours of the interview. This timeframe will give the interviewer enough time to process the interview and make any necessary decisions. However, if the interviewer provided a specific timeline during the interview process, such as “we’ll contact you in a week,” wait until that timeframe has passed before following up.
Writing an effective follow up email after an interview can mean the difference between landing your dream job and fading into obscurity. Here are some dos and don’ts to keep in mind when crafting your perfect follow up email.
Be concise and get straight to the point. A long and rambling email may not get read at all. Stick to a few key points and keep your email brief and to the point.
While it’s important to show enthusiasm for the job, you don’t want to sound desperate or needy. Avoid excessive effusiveness or sounding like you are begging for the job.
Be professional in your follow up email. Avoid casual language or emoticons, and try to match the tone of the original interview. Use a polite and courteous tone throughout the email.
It’s important to show your continued interest in the job, so make sure to re-iterate your enthusiasm and passion for the position. Let them know that you are looking forward to hearing back and would be thrilled to join their team.
Avoid any embarrassing spelling or grammatical errors by proofreading your email before sending it. You don’t want to give the impression that you are careless or lack attention to detail.
Avoid using a generic or template email. Instead, tailor your email to the specific interviewer and company. Make reference to specific topics that were discussed during the interview, and show that you have done your research and are genuinely interested in the job.
While it’s important to follow up, you don’t want to be too pushy or aggressive in your approach. Give them time to respond and avoid emailing them more than once or twice. Remember, they are likely busy and have other candidates to consider.
One of the most effective ways to make a positive impression with a follow up email is to personalize it. A generic message may come across as insincere or uninterested, but a personalized email can demonstrate that the candidate is engaged, thoughtful, and enthusiastic about the job opportunity.
Here are some strategies and examples for personalizing your follow up email:
Here is an example of a personalized follow up email:
Dear [Interviewer’s Name],
Thank you again for taking the time to speak with me yesterday about the Marketing Manager role. I found our conversation about the company’s new social media strategy particularly insightful.
I noticed from our discussion that the team is looking to expand the company’s Instagram presence, and I would love to offer my experience in creating engaging content for social media platforms. In my previous role, I was able to increase engagement on our company’s Instagram account by over 50%, and I would be excited to bring this expertise to your team.
Thank you again for your consideration, and I look forward to hearing from you.
One way to ensure you stand out in the minds of interviewers is to send a thoughtful and personalized thank you note after the interview. It not only shows appreciation for their time but also serves as a reminder of your candidacy.
Tip: A quick follow up email within 24 hours is recommended to show urgency and enthusiasm. However, a handwritten note delivered via mail can also make a lasting impression.
Remember, a thank you note is not only a courtesy but also a chance to reiterate your qualifications and enthusiasm for the position. Use this opportunity to make a memorable impression and tip the scales in your favor.
One of the most effective ways to stand out in the follow-up process is to show employers how you can add value to their organization. Here are some tips to help you craft a follow-up email that showcases your skills and expertise:
Use your follow-up email as an opportunity to highlight any unique qualifications that you possess that may have been overlooked during the interview. For example, if you have experience in a specific software or technology that the company uses, mention it in your email.
If you were able to identify any challenges or issues during the interview, take the time to suggest creative solutions that demonstrate your problem-solving skills. This is a great way to show the employer that you are proactive and resourceful.
If you come across any articles, research, or industry news that is relevant to the position or the company, include it in your follow-up email. This shows that you are keeping abreast of developments in the industry, and that you are invested in staying up-to-date with best practices.
By following these tips, you can add value to your follow-up email and demonstrate your enthusiasm and commitment to the position and the company.
Following up after an interview is important, but it’s equally crucial to avoid being perceived as pushy or desperate. Here are some strategies to help you follow up professionally.
While it’s important to follow up, it’s equally critical to be patient. Give the hiring manager enough time to make a decision and avoid sending multiple follow-up emails shortly after the interview. This can come across as overly aggressive and can be off-putting.
Your follow-up email should be brief and to the point. Avoid lengthy messages that may seem like you’re trying too hard. Short and sweet emails are more likely to be read and appreciated.
When drafting your follow-up email, ensure that your tone is polite and courteous. Avoid using language that is overly demanding or aggressive. Remember that you’re requesting an update, not demanding one.
Include a sentence in your follow-up email that expresses your continued interest in the position. This can help the hiring manager see that you’re genuinely interested in the job and not just looking to fill a void in your schedule or earn a paycheck.
Always remember that your follow-up email is a professional communication. Avoid using slang or informal language, and ensure that your email address, subject line, and formatting are all professional and appropriate for the workplace.
Here are some additional tips to ensure your follow up email after an interview is successful:
By following these tips, you can increase your chances of making a positive impression and standing out from other candidates.
Now that you have a solid understanding of what to include in your email and how to structure your message, it’s time to take a look at some real-life examples to inspire your own follow up email.
Dear [Interviewer’s Name],
I wanted to take a moment to thank you for the opportunity to interview for the [Position] role at [Company]. It was a pleasure to learn more about your company and the exciting work you’re doing. I appreciate the time you took to discuss the role and my qualifications in-depth.
Please let me know if you require any additional information from me. I look forward to hearing back from you soon.
Thank you for your time and consideration!
Dear [Interviewer’s Name],
Thank you for inviting me to interview for the [Position] role at [Company]. I enjoyed our conversation and am excited about the possibility of joining your team.
I wanted to share some additional insights that I think are relevant to the role and the company’s mission. As we discussed, I have extensive experience in [Skill/Industry] and have worked with several clients in your industry. I believe this background would enable me to bring valuable perspective and contribute to the success of your team.
Please let me know if you have any further questions or if there is any other way I can provide information to help you make your decision.
Thank you for your time and consideration.
Dear [Interviewer’s Name],
Thank you for the opportunity to interview for the [Position] role at [Company]. I enjoyed learning more about your organization and the innovative work you’re doing.
In our conversation, you mentioned that the final decision would be made by [Date/Timeframe]. I wanted to check in to see if there were any updates on the hiring process and if you had any further questions or concerns about my candidacy.
Thank you for your time and consideration. I look forward to the possibility of working together.
Remember, these are just templates and should be tailored to suit your specific situation and the company’s culture. Always proofread carefully before sending and ensure that you’ve got the name and email address of your interviewer correct!
Here are answers to some of the most frequently asked questions about follow up emails after an interview:
The general rule of thumb is to send a follow up email within 24-48 hours after the interview. This timeframe ensures that you remain top-of-mind with the hiring manager while not appearing too eager.
Your follow up email should express your gratitude for the opportunity to interview and reiterate your interest in the position. You can also use this opportunity to provide additional information that may have been missed during the interview or to address any concerns that were raised.
Keep your follow up email clean and simple with an easy-to-read font and layout. Use short paragraphs and bullet points where appropriate to make your key points stand out. Don’t forget to proofread your email for errors before hitting send.
It’s generally recommended to send one or two follow up emails after an interview. If you don’t hear back after that, it’s best to assume that you haven’t been selected for the position and move on.
If you don’t have the interviewer’s email address, you can reach out to the HR department or the recruiter who set up the interview to request it. Alternatively, you can try to find the interviewer’s email address on LinkedIn or the company’s website.
While it’s not necessary to follow up if you didn’t get the job, it’s always a good idea to express your appreciation for the opportunity to interview. You can also ask for feedback on areas where you could improve your skills or experience for future opportunities.