Welcome to our comprehensive guide on crafting the perfect follow up email to interview. As a job seeker, you know how crucial it is to make a great first impression during your interview. But did you know that following up after the interview is just as important? A well-crafted follow up email can leave a lasting impression on the interviewer and demonstrate your professionalism and continued interest in the position.
In this guide, we’ll provide you with expert tips and guidelines to help you master the art of the follow up email. From understanding the optimal timing to crafting an impactful email and personalizing your message, we’ve got you covered. Additionally, we’ll provide sample email templates and answer common questions to ensure you have everything you need to impress your potential employer.
So, let’s dive in and learn how to make your follow up email to interview stand out!
After a job interview, the follow up email is a crucial step in the job search process. Not only does it help you to stand out among other candidates, but it also demonstrates your professionalism and shows your continued interest in the position. Here are some reasons why sending a follow up email matters:
By sending a follow up email, you increase your chances of being remembered and considered for the job. It’s a simple but effective way to make a lasting impression on the interviewer and stand out from the competition.
Timing is crucial when it comes to sending a follow up email after an interview. The goal is to send it prompt enough to keep the interviewer’s impression of you fresh, but not too soon that it may come off as pushy or desperate.
If you had a phone interview, it is best to send your follow up email within 24 hours. This promptness shows your enthusiasm and interest in the position. Keep the email short and sweet, reiterating your qualifications and thanking the interviewer for their time.
For a second interview, give the interviewer some time to make a decision before following up. A good rule of thumb is to send the follow up email within a week of the interview. This timeframe shows that you are still interested in the position while giving the interviewer enough time to make a decision.
After an onsite interview, you should send a follow up email within 24-48 hours. This timeframe is prompt enough to show your excitement about the position and to remind the interviewer of the conversation you had. In your email, reiterate your qualifications, highlight why you are a good fit for the position, and thank the interviewer for their time.
When it comes to crafting a follow up email after a job interview, it’s important to strike the right balance between professionalism and warmth. Here are some dos and don’ts to keep in mind:
Your follow up email should be brief and to the point. Thank the interviewer for their time, express your continued interest in the position, and emphasize your qualifications and fit for the role. Keep the email under 2-3 short paragraphs to avoid overwhelming the recipient.
While it’s important to show some personality in your follow up email, using overly casual language can come across as unprofessional. Avoid using slang, emoticons, or exclamation points. Instead, keep your language polished and respectful.
Avoid typos and grammatical errors by proofreading your email carefully. Read it out loud to catch any awkward phrasing or unclear sentences. Consider using a grammar or spell-check tool, but don’t rely on it entirely.
While it’s important to follow up after an interview, you don’t want to come across as pushy or demanding. Avoid asking for feedback or a decision directly in your follow up email. Instead, reiterate your interest in the position and express your appreciation for their time.
Make your follow up email stand out by referencing specific details from the interview. Mention a topic or project that you discussed, and show your understanding of the company’s values and goals. Use the recipient’s name and sign off with a warm closing line, such as “Best regards” or “Thank you again.”
Avoid using a generic template or copy-pasting the same email to multiple recipients. While it may save time, it can come across as impersonal and insincere. Take the time to customize your email for each recipient, highlighting your specific qualifications and interest in the role.
Personalizing your follow-up email is a crucial step in ensuring that you make a lasting impression on the interviewer. Here are some tips on how to tailor your email to showcase your interest and qualifications:
Recall specific points from the interview, such as particular topics or challenges that were discussed. This shows that you were attentive and actively listening during the interview. Additionally, referencing these details helps to demonstrate your understanding of the role and the company’s objectives.
Reiterate the company’s core values and how they align with your own. This helps to demonstrate how passionate you are about the company’s mission and how you can contribute to achieving its goals.
Use the follow-up email to highlight your qualifications and reiterate why you are the best fit for the role. Be sure to mention any relevant experiences and skills that make you stand out as a candidate.
By personalizing your follow-up email to the interview, you can differentiate yourself from other candidates and showcase your genuine interest in the role and the company.
Now that you understand why sending a follow up email after a job interview is important, it’s time to focus on how to create an effective one. A well-crafted follow up email can help you stand out from other candidates and increase your chances of securing the job. Here are some dos and don’ts to guide you:
Your follow up email should be concise and to the point. Avoid rambling or writing lengthy paragraphs. Stick to the most important points and keep it well-structured and easy to read. A lengthy email may overwhelm the reader and decrease their interest in your candidacy.
Avoid using language that sounds aggressive or pushy. Instead, be respectful and courteous in your tone. Remember that the goal of the follow up email is to demonstrate your continued interest in the position and provide helpful information, not to pressure the interviewer to make a decision.
Making sure to show gratitude throughout your email is a crucial part of impressing your interviewer. Expressing thanks for the opportunity to interview and highlighting your appreciation for their time will make a lasting impression.
Avoid using a generic template for your follow up email. Instead, personalize the email by referencing specific details from the interview, addressing the interviewer by name, and making mention of shared interests or commonalities. Personalized emails show your enthusiasm and interest in the position.
Before hitting the send button, take a moment to proofread and edit your email. Check for grammar and spelling errors, as well as proper formatting. A clean, polished email can demonstrate your attention to detail and professionalism.
If you don’t hear back from the interviewer after sending your follow up email, don’t hesitate to send a gentle reminder. Be polite and respectful in your tone and emphasize your continued interest in the position. Following up shows that you are persistent and interested, but be careful not to overdo it.
Below are some sample follow up email templates that you can use as a starting point for crafting your own email.
Subject: Thank You for the Interview
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me and discuss the [position title] role at [company name]. It was a pleasure to learn more about the company and the team. I appreciated the opportunity to share how my skills and experience align with the position requirements.
Please do not hesitate to let me know if you need any further information or clarification from me. I look forward to hearing back from you soon regarding the next steps in the hiring process.
Thank you again for your consideration.
Subject: Checking in on the [position title] role
Dear [Interviewer’s Name],
I hope this email finds you well. I wanted to follow up on our interview for the [position title] role and check on the status of the hiring process. I am still very interested in the position and would appreciate any update you can provide.
If there is any additional information I can provide or any further steps I can take in the hiring process, please let me know. I look forward to hearing back from you soon.
Thank you for your time.
Subject: Thank you for the Second Interview
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me again for the second interview for the [position title] role at [company name]. I appreciated the opportunity to learn more about the team and discuss the position requirements in greater detail.
I am still very interested in the position and believe that my skills and experience would be a great fit for the team. Please do not hesitate to contact me if you need any further information or clarification from me.
Thank you again for your time and consideration. I look forward to hearing back from you soon regarding the next steps in the hiring process.
When you are invited for multiple interviews, it’s a clear indication that you’re on the right track. It’s an opportunity to impress potential employers with your skills and personality while showcasing your commitment and enthusiasm for the role.
However, it’s essential to follow up after each interview and stand out among other candidates. Here are some tips on how to do so:
After each interview, send a thank-you email expressing your gratitude for the opportunity to meet with them. Reiterate your interest in the position and how you believe that you’re the best fit for the role. This way, you demonstrate that you’re attentive and very interested in the position.
With each interview, you’re likely to learn more about the company’s values, expectations, and challenges. Use this opportunity to showcase how your qualifications align with these additional insights. This way, you demonstrate that you’ve taken the time to understand the company’s needs and demonstrate your ability to add value to their team.
If you had any concerns or questions during your interviews, now is the time to follow up on them. Address them in your follow-up email to show that you’re both proactive and attentive. You’ll also have the opportunity to clear up any misconceptions or misunderstandings that may have arisen during the interview, making you a more attractive candidate.
If during the interview you had any insights or ideas regarding a particular problem or challenge, now is the time to share them. This way, you demonstrate your critical thinking ability and potential to contribute positively, giving you an edge over other candidates.
By following these tips, you can stand out among other candidates and increase your chances of getting the job. Remember to be professional, timely, and authentic throughout the follow-up process.
When it comes to sending a follow up email, the subject line can make a significant impact on whether or not your email gets opened. Here are some tips for creating an irresistible subject line:
Your subject line should be short and to the point. Avoid using lengthy phrases or unnecessary words that may make the subject line difficult to read or understand. Keep it simple and clear.
Your subject line should be attention-grabbing and make the recipient want to read your email. Use action words and strong language to convey the purpose of your email.
Your subject line should be relevant to the interview and the content of your email. Use keywords related to the position or the company to make it clear that the email is specifically meant for the recipient.
Using all caps or excessive punctuation can come across as unprofessional and may be seen as spam. Keep your subject line in sentence case and avoid using too many exclamation points.
If appropriate, consider adding a personal touch to your subject line. For example, you could reference a specific discussion or topic from the interview that showcases your interest in the position.
By following these tips, you can create a subject line that is clear, attention-grabbing, and relevant to the interview. Remember, your subject line is the first thing the recipient will see. Make it count!
After crafting and tailoring your follow up email, the next step is to proofread and edit it. This process ensures that your email is mistake-free, polished, and professional. Careful editing can make the difference between a great follow up email and a lackluster one.
Proofreading involves examining your email for errors in spelling, grammar, and punctuation. Here are some tips to keep in mind when proofreading your email:
Editing involves refining your email for clarity, conciseness, and tone. Here are some tips to keep in mind when editing your email:
Remember, taking the time to proofread and edit your follow up email can make a big difference in how it is received. A well-written and error-free email can demonstrate your attention to detail and professionalism, and can help you stand out from other candidates.
In today’s fast-paced world, technology can be a great asset when it comes to following up after job interviews. By automating your follow up emails, you can stay top of mind with your prospective employer and ensure timely and consistent communication. Here are some tips for leveraging technology to automate follow up emails:
Email management tools, such as Boomerang, Hubspot, and Yesware, can help you automate your follow up emails. These tools allow you to schedule emails to be sent at a later time or date, set reminders for when to follow up, and track your email opens and clicks. This can help you stay on top of your follow up emails and ensure that you don’t forget to follow up with a prospective employer.
Creating follow up email templates can save you time and ensure consistency in your follow up emails. You can create templates for different stages of the interview process, such as after the initial phone screen, second interview, or final interview. This can help you stay organized and ensure that you’re sending the right message at the right time.
While automating your follow up emails can be a great time-saver, it’s important to personalize each email to the specific interviewer and company. Use the email management tools’ features to insert merge tags to include the interviewer’s name or specific details from the interview. This can help you stand out from other candidates and demonstrate your attention to detail.
When automating your follow up emails, it’s important to maintain a professional tone and avoid sounding robotic or impersonal. Make sure to proofread and edit your email for grammar and spelling errors before scheduling it to be sent.
By leveraging technology to automate your follow up emails, you can save time and ensure that you’re communicating with your prospective employer in a timely and professional manner.
As a follow up to the previous sections on mastering the follow up email to interview, this section provides answers to some of the most common questions that arise:
A: While it’s not mandatory, it’s always advisable to send a follow up email after every interview. It helps to reinforce your interest in the position and also provides an opportunity to address any outstanding questions or concerns that the interviewer may have.
A: It’s recommended to send the follow up email within 24 hours of the interview. This shows your enthusiasm for the position and also ensures that the interview is fresh in the interviewer’s mind.
A: Your subject line should be concise and relevant to the interview. Try to include your name, the position title, and the word “follow up” or “thank you.”
A: Yes, it’s polite to send a follow up email expressing your gratitude for the opportunity and highlighting what you appreciated about the interview process. This helps to maintain a good relationship with the company and keeps the door open for future opportunities.
A: Yes, asking for feedback can show your eagerness to improve and learn. However, be sure to phrase your request in a polite and professional manner and avoid coming across as pushy or demanding.
A: While using a template can be helpful in creating a structure for your follow up email, it’s important to personalize it to suit the interview and the company. Avoid sending a generic email that could be mistaken for a mass email.
A: It’s common to not receive a response to a follow up email. If you don’t receive a reply within a week, you can send a gentle reminder email. However, avoid being pushy or demanding and maintain a professional tone.
By following the guidelines discussed in this article, you can craft effective follow up emails that showcase your professionalism, enthusiasm and commitment to the position. Remember to personalize your emails, be concise, and maintain a professional tone.